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Evidence Guide: BSBRKG404 - Monitor and maintain records in an online environment

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBRKG404 - Monitor and maintain records in an online environment

What evidence can you provide to prove your understanding of each of the following citeria?

Confirm requirements for recordkeeping in an online environment

  1. Identify and confirm system procedures for capturing and managing records
  2. Identify and verify organisational and risk management requirements for classifying and storing online information
  3. Identify legal, business, financial, sociohistorical, and security requirements for recording online business transactions
  4. Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format
Identify and confirm system procedures for capturing and managing records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and verify organisational and risk management requirements for classifying and storing online information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify legal, business, financial, sociohistorical, and security requirements for recording online business transactions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and assess records for storage

  1. Categorise incoming and outgoing records information in terms of key activities and responsible personnel
  2. Assess information against the organisational checklist and records identified for capture
  3. Dispose of information not to be stored, in accordance with organisational procedures
  4. Determine storage methods and media in accordance with retention requirements
Categorise incoming and outgoing records information in terms of key activities and responsible personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess information against the organisational checklist and records identified for capture

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Dispose of information not to be stored, in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine storage methods and media in accordance with retention requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and maintain business records in an online environment

  1. Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures
  2. Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures
  3. Determine access and security status and disposal requirements of records and records in accordance with organisational procedures
  4. Store records on required media in accordance with organisational and record retention requirements
  5. Carry out migration of records from one medium to another in accordance with organisational procedures
  6. Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures
  7. Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements
Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine access and security status and disposal requirements of records and records in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Store records on required media in accordance with organisational and record retention requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Carry out migration of records from one medium to another in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Confirm requirements for recordkeeping in an online environment

1.1 Identify and confirm system procedures for capturing and managing records

1.2 Identify and verify organisational and risk management requirements for classifying and storing online information

1.3 Identify legal, business, financial, sociohistorical, and security requirements for recording online business transactions

1.4 Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format

2. Identify and assess records for storage

2.1 Categorise incoming and outgoing records information in terms of key activities and responsible personnel

2.2 Assess information against the organisational checklist and records identified for capture

2.3 Dispose of information not to be stored, in accordance with organisational procedures

2.4 Determine storage methods and media in accordance with retention requirements

3. Monitor and maintain business records in an online environment

3.1 Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures

3.2 Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures

3.3 Determine access and security status and disposal requirements of records and records in accordance with organisational procedures

3.4 Store records on required media in accordance with organisational and record retention requirements

3.5 Carry out migration of records from one medium to another in accordance with organisational procedures

3.6 Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures

3.7 Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Confirm requirements for recordkeeping in an online environment

1.1 Identify and confirm system procedures for capturing and managing records

1.2 Identify and verify organisational and risk management requirements for classifying and storing online information

1.3 Identify legal, business, financial, sociohistorical, and security requirements for recording online business transactions

1.4 Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format

2. Identify and assess records for storage

2.1 Categorise incoming and outgoing records information in terms of key activities and responsible personnel

2.2 Assess information against the organisational checklist and records identified for capture

2.3 Dispose of information not to be stored, in accordance with organisational procedures

2.4 Determine storage methods and media in accordance with retention requirements

3. Monitor and maintain business records in an online environment

3.1 Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures

3.2 Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures

3.3 Determine access and security status and disposal requirements of records and records in accordance with organisational procedures

3.4 Store records on required media in accordance with organisational and record retention requirements

3.5 Carry out migration of records from one medium to another in accordance with organisational procedures

3.6 Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures

3.7 Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements